Incumbent serves as Administrative Assistant/Financial Specialist for the Extension Office, responsible for maintaining various databases, creating correspondence, maintenance of financial ledgers, handling of customer receipts and preparing for events.

DUTIES:

Answers telephone and greets office visitors, providing information and assistance, responding to inquiries, and/or directing callers to appropriate individual or department.

Ensures work is completed properly and in a timely fashion by department staff, including delegating work tasks.

Maintains various databases and software, including but not limited to, Microsoft Word, Excel, Publisher, Salesforce, Quicken, and 4-H online program.

Pays incoming invoices and generates County claims. Posts income/expenses in check register and Quicken software program. Generates payroll for office personnel.

Maintains office filing system, including Equal Employment Opportunity (EEO) and Civil Rights compliance, personnel, budget, and program files for Extension Board, 4-H, and subcommittees.

Creates and mails correspondence and newsletters for distribution to multiple agricultural and 4-H families.

Creates flyers for various events, including but not limited to, open houses, Farmer’s Day, workshops, livestock auctions, and annual year-end programs.

Assists Extension Educators and Health and Human Sciences to promote community programs to the County.

Prepares for quarterly events, including promoting the open house, performing 4-H fair duties, assisting with Farmer’s Day and annual banquets, and performing year-end reports.

Performs related duties as assigned.

JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED.

Knowledge of Department operations with ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Working knowledge of standard English grammar, spelling, and punctuation, and to prepare correspondence, documents, and written reports as required. Ability to maintain accurate files.

Ability to operate standard office equipment and computer software, including Microsoft Word, Excel, Publisher, 4-H Online, Salesforce, and Quicken, computer, calculator, fax machine, postage meter, copier, telephone, printer, scanner, and laminator.

Ability to file, post, and mail materials.

Ability to compare or observe similarities and difference between data, people, or things.

Ability to compute and perform simple arithmetic calculations.

Ability to compile, collate, or classify data and coordinate, place, make determinations, and take action based on data analysis.

Ability to plan/lay out assigned work projects and apply knowledge of people and locations.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to plan and present public speaking presentations and special events.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to provide public access to, or maintain confidentiality of, department records and information according to state requirements.

Ability to effectively communicate orally and in writing with co-workers, other County departments, community organizations, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to work alone with minimum supervision and with others in a team environment, work on several tasks at the same time, and work rapidly for long periods, occasionally under time pressure.

Ability to occasionally work extended hours, evenings, and weekends.

RESPONSIBILITY: 

Incumbent performs duties with work priorities and schedules determined by seasonal deadlines and supervisor. Incumbent receives general supervision with assignments guided by broad policies and/or general objectives. Incumbent establishes procedures and performance standards. Periodically, decisions are made in the absence of specific policies and/or guidance from supervisor. Errors are primarily detected or prevented through instructions from supervisor. Undetected errors may result in inconvenience to other agencies and/or public.

PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, community organizations, and the public for the purpose of rendering services.

Incumbent reports directly to County Extension Director.

PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment, including sitting/walking at will, standing/walking/sitting for long periods, walking on uneven terrain, lifting/carrying objects weighing over 50 pounds, pushing/pulling objects, bending/reaching crouching/kneeling, keyboarding, close/far vision, color/depth perception, speaking clearly, and hearing sounds/communication.

Incumbent occasionally works extended hours, evenings, and weekends.