Incumbent serves as Deputy Clerk/Payroll for the Morgan County Highway Department, responsible for performing a variety of payroll functions and providing administrative support to Department personnel. 

DUTIES: 

Prepares all department payroll records, including but not limited to, time keeping and service records. 

Prepares daily employee report and daily log of activities. 

Processes requests for underground utility locate surveys for culvert and roadway projects. Prepares DOT request for drug screens and forwards to employees and screening sites. 

Answers telephone and prepares a variety of documents, including work orders and complaint forms, based on telephone request. Forwards complaints to supervisor for follow-up. 

Assists with department bid process for equipment purchase and road projects, including sending out bid requests, preparing advertisement of bid for newspaper, and responding to inquiries. 

Processes work orders that need to be reviewed and/or repaired, and forwards to supervisor for follow-up. 

Performs related duties assigned. 

JOB REQUIREMENTS: 

High school diploma or GED. Completion of training in Word and Excel software, Timekeeping, dispatch, FEMA Firm Maps and Flood Plain Management. 

Must be at least 18 years of age. 

Ability to meet all County hiring requirements. 

Working knowledge of standard office procedures and basic computer skills, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations. 

Working knowledge of standard payroll practices and ability to maintain service records. 

Knowledge of standard filing systems and ability to create and maintain Department files. 

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, documents and written reports as required. 

Ability to operate standard office equipment, such as a computer, typewriter, calculator, copier, telephone, and fax machine. 

Ability to effectively communicate orally and in writing with co-workers, other County Departments, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities. 

Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements. 

Ability to comply with all employer and Department policies and work rules, including, but not limited to attendance, safety, drug-free workplace, and personal conduct. 

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/difficult persons. 

Ability to understand, memorize, retain and carry out oral and written instructions and present findings in oral or written form. 

Ability to file, post, mail materials; copy data from one document to another; interview to obtain information, keep record of purchase orders; take phone messages/citizen complaints. 

Ability to read work rules; speak clearly, and greet customers/public with poise. 

Ability to compare and observe similarities and differences between people, data, and things. Ability to count, compute, and perform arithmetic operations, such as payroll. 

Ability to work alone with minimum supervision and with others in a team environment, often amidst frequent distractions and interruptions, and on several tasks at the same time. 

Ability to apply knowledge of people and local geography, and plan and layout assigned work projects such as 811 locates. 

RESPONSIBILITY: 

Incumbent performs a variety of relatively diverse duties with work priorities and schedules primarily determined by a flexible schedule. Incumbent receives indirect or occasional supervision with assignments guided by definite objectives using a variety of methods or procedures. Incumbent is able to plan and arrange own work and only refers to supervisor for unusual matters, such as policy interpretations. Incumbent has moderate flexibility in the job. On rare occasions, decisions are made in the absence of specific policies and procedures, or guidance from supervisor. Errors in work are primarily detected or prevented through standard bookkeeping checks and supervisory review. Undetected errors could result in loss of time to correct error and loss of money to department. 

PERSONAL WORK RELATIONSHIPS: 

Incumbent maintains frequent contact with co-workers, other County Departments, and the public for purposes of rendering service. 

Incumbent reports directly to Highway Superintendent. 

PHYSICAL EFFORT AND WORK ENVIRONMENT: 

Incumbent performs duties in a standard office environment, involving sitting for long periods, sitting/walking at will, keyboarding, lifting/carrying objects weighing under 25 pounds, bending, reaching, crouching/kneeling, close vision, speaking clearly, hearing sounds/communication and handling/grasping/fingering objects.